Returns & Refunds Policy
Effective as of May 28, 2026. Understanding the return, exchange, and refund rules for Leaf & Loom's integrated spatial e-design packages and biological plant curations.
At Leaf & Loom, we want you to be thrilled with your purchase, whether you are adding a new rare plant specimen to your collection, picking up some fresh art, or transforming your space with our virtual design services. Because we offer a diverse variety of goods and services, our return and refund policies vary strictly depending on the type of item or service you purchased.
Please read the policies below carefully before placing an order.
Live Plants (Seedlings & Mature Plants)
Due to the perishable nature of living plants and the agricultural regulations involved in shipping them, we do not accept standard returns, exchanges, or “buyer’s remorse” cancellations on any live plants once shipped. All live plant sales are final.
Normal Shipping Stress
Shipping is inherently stressful for live plants. It is completely normal for a plant to arrive with minor cosmetic issues, such as a dropped leaf, minor yellowing, a slightly bent stem, or temporary drooping. These occurrences do not constitute severe damage and do not qualify for a refund or replacement. With proper care, water, and appropriate light, your plant will recover.
Live Arrival Guarantee & Severe Damage / Dead on Arrival (DOA)
We offer a 100% safe, live arrival guarantee for live plant specimens exclusively when shipped via Overnight Express. Standard Shipping and 2-Day Priority delivery options do not carry live arrival guarantees for living plants, and any transit stress, biological melting, or environmental damage under standard/priority transit speeds will not qualify for refunds or replacements.
If your plant arrives Dead on Arrival (DOA) or with severe, non-recoverable transit damage under our eligible Overnight Express service, we are here to help. You must contact us within 24 hoursof the carrier’s delivery timestamp.
To file a claim, please email us at [email protected] with:
- Your order number.
- Clear, unedited photos (an unboxing video is highly recommended) of the damaged plant.
- Photos of the internal packaging and the exterior shipping box.
We evaluate claims on a case-by-case basis. If approved, we will issue a replacement (if available), store credit, or a refund at our sole discretion.
*Please note: If extreme temperatures were forecasted in your local area and you did not purchase the required winter heat pack or insulation (if offered in our shop), our Live Arrival Guarantee is voided. We are not responsible for plants left outside in extreme weather after delivery.
Tissue Culture (TC) Plants
Tissue culture plants are highly specialized and require strict sterile protocols and specialized knowledge to acclimate successfully to ambient conditions.
Our Guarantee:
We guarantee that your tissue culture plant will arrive healthy and free of contamination only while the vessel remains completely sealed. If a vessel arrives cracked, broken, or visibly contaminated upon delivery, you must email us photos of the unopened container within 24 hours of delivery for a replacement or store credit.
Voided Guarantee & Acclimation Liability
Acclimating tissue culture plants carries a high inherent risk of failure (such as rot, mold, or melting), even for experienced growers. Once the sterile seal on a tissue culture vessel or bag is broken, or the container is opened, Leaf & Loom assumes zero liability for the survival of the plant. We do not offer refunds, replacements, or store credit for tissue cultures that fail to acclimate or die once they leave their sterile environment.
Virtual Interior Design Services (Loom Division)
Because virtual interior design is a highly customized, time-intensive service involving intellectual property and digital deliverables, the following strict policy applies:
- Once Work Commences: As soon as you have submitted your client onboarding materials (e.g. questionnaires, measurements, photos) and our design work has officially begun, all virtual interior design services are 100% non-refundable.
- Pre-Project Cancellations: If you purchase a design package but need to cancel before any onboarding materials are submitted or work has started, you may request a refund within 48 hours of purchase. A 10% administrative/processing fee will be deducted from your refund to cover non-refundable credit card processor fees.
- Revisions: We want you to absolutely love your space! If the initial design concept does not meet your expectations, your package includes 2 rounds of revisions (as detailed in your specific service agreement) to ensure we get it exactly right.
Merchandise & Art Prints (Stickers & Archival Prints)
We gladly accept returns on standard physical merchandise (such as custom stickers and archival art prints) within 14 days of the delivery date.
Return Conditions:
To be eligible for a return, your item must be:
- Unused and in the exact same condition that you received it.
- In its original, unopened packaging (e.g. stickers must be unpeeled, art prints unbent).
- Free from any signs of wear, damage, or environmental odors.
Return Process:
- Email
[email protected]with your order number and reason for the return. - If your return is approved, we will provide you with instructions on how and where to send your package. Items sent back to us without first requesting a return will not be accepted.
- Return Shipping: The customer is strictly responsible for paying all return shipping costs. Original shipping costs are non-refundable. We highly recommend using a trackable shipping service.
Damaged or Incorrect Merchandise:
If you receive a bent art print, a defective product, or the wrong item entirely, please contact us within 7 days of delivery with clear photos of the item and its packaging. We will send a replacement at no additional cost or issue a full refund. *(Note: Custom, commission, or personalized items are final sale and cannot be returned).*
Order Cancellations
If you need to cancel an order for physical goods (Plants or Merchandise), you must contact us at [email protected] within 12 hours of placing the order. If the order has already been processed, packed, or handed off to the shipping carrier, it can no longer be canceled.
Lost, Stolen, or Delayed Packages
Once a package is handed over to the shipping carrier (e.g. USPS, UPS), we no longer have control over its transit journey.
- Delays: We are not responsible for carrier delays, particularly during high-volume holiday seasons or severe weather events.
- Lost/Stolen:If your tracking information shows that your package was “Delivered” but you cannot locate it, please check with neighbors, surrounding doorways, and contact your local carrier branch office directly. We do not issue refunds or replacements for packages that have been stolen from your property after successful delivery.
- Incorrect Address: We are not responsible for lost packages or dead plants resulting from an incorrect shipping address provided by the customer at checkout. Please double-check your shipping information carefully.
Refund Processing
If your return, cancellation, or DOA claim is approved, your refund will be processed and a credit will automatically be applied to your credit card or original method of payment.
Processing Timeline
Please allow 3 to 7 business days for the refund to process and post to your bank statement, depending on your financial institution.
Shipping Deduction
If you receive a refund for a returned physical merchandise item, the cost of the original shipping will be deducted from your refund total.
Accessibility Accommodations & Legal Support
Leaf & Loom is fully committed to ensuring digital accessibility for all visitors. We actively develop our platform in strict alignment with WCAG 2.2 Level AA guidelines, ADA requirements, and AODA standards.
If you encounter any readability boundaries, navigate with assistive technologies, or require help accessing any document, please contact us immediately. We will gladly provide custom alternative text descriptions, audio guides, or direct personal support to accommodate your needs.
Connect for Refund & Assistive Support
Reach out to us directly for any questions, assistance, or accommodations. Our team responds to all formal compliance inquiries within 48 business hours.
